Privacy Policy

Effective March 7, 2026

ClerkCheck is a free legal citation generator operated by The Retrieval Company. This policy explains what information we collect, how we use it, and your rights regarding that information.

Information We Collect

When you use ClerkCheck, we may collect the following information:

• Uploaded PDF files. You upload PDF documents so that we can extract citation information. These files are processed in memory and are not stored on our servers after processing is complete.
• IP addresses. We log IP addresses for rate limiting and abuse prevention purposes. These logs are retained for no more than 30 days.
• Usage data. We may collect basic, non-identifying usage data such as request timestamps and response times to monitor service health.

How We Use Your Information

We use the information we collect solely to provide and improve the ClerkCheck service:

• PDF content is analyzed to extract citation metadata (case names, reporters, dates, etc.).
• When our automated extraction cannot determine all required citation fields, the extracted text may be sent to a third-party large language model (Google Gemini) to fill in missing information. Only the minimum necessary text is sent.
• IP addresses are used to enforce rate limits and prevent abuse of the service.

Data Retention

• PDF files: Not retained. Files are processed in memory and discarded immediately after the citation is generated.
• Generated citations: Not stored on our servers. Citations are stored only in your browser's local session and are cleared when you close the tab.
• IP logs: Retained for up to 30 days for rate limiting and security purposes.

Third-Party Services

ClerkCheck uses the following third-party service:

• Google Gemini API. When automated extraction cannot determine all citation fields, we send the minimum necessary text to Google's Gemini API for analysis. This data is subject to Google's API Terms of Service.

Cookies and Tracking

ClerkCheck does not use cookies, analytics trackers, or any third-party tracking scripts. We do not track your browsing activity across websites.

User Accounts

ClerkCheck does not require or offer user accounts. You can use the service without providing any personal information beyond the PDF you choose to upload.

Children's Privacy

ClerkCheck is not directed at children under 13. We do not knowingly collect personal information from children. If you believe a child has provided us with personal data, please contact us and we will delete it promptly.

Your Rights

Because we do not store your uploaded documents or generated citations, there is generally no personal data to access, correct, or delete. If you have questions about data we may hold (such as IP logs), you may contact us at the address below.

Changes to This Policy

We may update this privacy policy from time to time. Changes will be reflected on this page with an updated effective date. Continued use of ClerkCheck after changes constitutes acceptance of the revised policy.

Contact

If you have questions about this privacy policy or our data practices, please contact The Retrieval Company at privacy@clerkcheck.com.